Achieve Personal Efficiency in Four Steps

So many things to do and so little time to do it in!

How can I be more efficient?

We are citizens of the information age and pretty much every question you have can be answered in two words. Google it! Right?! 

But the real question is how to make sense of that search result?

 

This is how I made sense of it and what I do in my personal life.

(The good thing is that there is nothing new I have to say as you already know all of this. But bear with me and you’ll see why.)

 

Achieve Personal Efficiency in Four Steps:

 

Weigh the Opportunity Cost of doing anything.

The first thing to ask is - “Is it worth my time?”

If the answer is no, don’t do it.

There is a freedom that comes when we learn to say ‘NO’.

All of a sudden you’ll see that you have a lot more time to do the things that are really important to you.

 

That brings us to the next step. 

Understanding the difference between Important v/s Urgent

It is imperative to understand the difference between tasks that are important v/s those that are urgent and that the two can be independent.

This is beautifully explained by Steven Covey in his book The 7 Habits of Highly Effective People. He uses the Eisenhower Matrix to help us understand how to identify tasks and once you have, it is easy to prioritize where you want to spend your time. 

Eisenhower Matrix

Eisenhower Matrix

 

Moving on;

Know when you are becoming a Victim of Perfectionism

I often am. But be a perfectionist when it really matters.

Communication stylist Nikki from www.nikkielledgebrown.com often speaks of how good is “Good enough”. And really, sometimes perfectionism just gets in the way of getting work done.

‘If you can do something to 95%, now there is a lot of beauty in that 5%’ but if you continue working on that 5% and never get your work out there, is it really worth the time? 

 

Rounding it up, the next thing to understand is how to Maximize Return or Minimize Losses.

Identify lost causes and know when to abandon them. Sometimes we want something so badly that we lose sight and so it is important to identify what is achievable from desirable. 

 

Side note:

Multitasking is overrated. How often do you feel you have to re-do something because you were multitasking. Know when and what can be multi-tasked.

Remember the Eisenhower Matrix we spoke about earlier? Identify what can be delegated and then DELEGATE! Women especially find it hard to delegate. How often do you say, “if I want it done right I will have to do it myself”? The next time you find yourself saying this, stop and re-evaluate the Opportunity Cost and whether you are becoming a Victim of Perfectionism.

Does this make sense?

 

If you are a butterfly brain like me then this is for you.

Tricks and tips to improve personal efficiency:

1. 5S is something I learned while working with a multinational corporation and I cannot emphasize it’s importance enough.

 

2. Hydrate! A trick I picked up from Canna from www.SugarMamma.Tv

‘A study was done in the Journal of Nutrition in 2012 where they discovered that dehydration, however, small it may be, dramatically impacts your ability to concentrate and your attention span.’

Don’t go by my words, try it.

 

3. Break your tasks down into achievable chunks & assign exact time by which it needs to be done.

 

4. Change your location, especially for people like me, who work from home, and take short breaks. (Tea-break/pee-break, walk around but keep it short. Remember that if you are in the zone, power through.)

 

5. And finally, remember to reward yourself. (A Starbucks coffee, Achievement shoes / handbags, etc, you get the point, right?)

 

Do experiment with these and tell me if this worked for you.