5 Apps to help you with personal efficiency

08-07-2018_5 Apps to help you with personal efficiency_pujamohan.com.png

Photo by Elyssa Zornes on Unsplash

In this article of the Goal Digger series, I’ll be sharing with you some of the apps that I heavily rely on to help me stay productive and improve my personal efficiency. This is not a sponsored post, and I have not been paid in any way to talk about them here. I have used each and every app for years that I will be talking about here and will share with my experiences with them.


So, let’s get right into it.


Google Calendar:

I don’t know what I would do without my Google calendar. I have been using this for as long as I can remember. I feel I have grown along with it. As Google calendar has evolved over the years and streamlined itself so has my process and how I go about my productivity and efficiency.


I schedule everything here. I block out time from when I am sleeping, eating, on vacation to work on my blog, books, and other projects, to doctor appointments, grocery shopping. You get the picture, right. I also like to make a note of what I did that day under a task. For example, under “Work on XYZ writing project” I’ll make a note of how many words I wrote, or how many chapters I edited. This is a good way for me to track the progress I am making. Also, on bad days when I feel demotivated because nothing seems to be moving forward, I like to look back at these notes. They help me get some perspective and makes me feel better that I am getting closer to my goal. During my weekly/monthly/quarterly/yearly reviews, this comes handy to assess how I am doing on my goals.

Another advantage is that these can sync on all the devices and I don’t have to worry about duplicating my efforts.

Of course, you have a number of calendars, but I can speak only out of my experience.


It’s free and available on Android and iOS.



I have been using this app for a few years now, and I cannot recommend it enough. It’s primarily a Pomodoro’s app that allows you to choose your focus time and break time. But it also has a white noise feature, and you can choose from multiple options. It also has Sleep and Breathe options. It’s a no-fuss app with a clean, minimalistic look, and it’s very easy to use.


I use it for my writing sessions as well as to do some household chores. You will not believe how much you can get done when you are racing against time. Now don’t think just because you have a timer to complete your work, the quality needs to be compromised. The intention is to stay focused while you complete whatever task you have set for yourself and that is the point - STAY FOCUSED.


It’s a free app and is available on Android and iOS. It also has in-app purchase options.


Google Keep:

This is an app that my husband and I have grown to heavily depend on in the recent years. It’s quick and easy to use. You can make different types of lists and notes depending on your requirement. It also has an option to color code the note/list which is very handy. If you have a list that you refer to more often than others you can set a color for it and easily spot it among others. You can also pin the lists. Again, it syncs with all the devices, and you can also share them with your team or your spouse and other family members.


In our house, my husband and I share a few lists on the Google Keep app like the grocery list, vacation to-do list. We even shared a list of names when we were expecting our child. We would add or delete names until we both agreed on one.



It’s free and available on Android and iOS.



It’s a time tracking app that you can use on the phone and on your laptop/desktop. I use it to track my time when I am working on my writing projects. It helps me understand how much time I spend on what kind of activities. You can also use this with your team and see where your team members are spending their time. I once tracked my time while using any and all types of social media in a 24-hour period and it was life-changing. I realized how much time I waste in the name of “just five minutes.”


Toggl also allowed me to fix price for my services as I have data to back up the amount of time I spend on quality work and what I can charge for my efforts. It’s not just for people who have a desk job/business. If you are a baker or an illustrator, you can still use it on the phone while working on a project.


It’s a free app and is available on Android and iOS. It also has in-app purchase options.



You will not believe how much ten minutes of quiet can affect your productivity until you have tried it. Headspace is an excellent app that allows you to do just that. Meditation is not something that comes naturally to me. It’s hard for me, and I cannot exactly say why that is so. But ever since I started using Headspace, it’s something that I don’t have to think about and not worry about. It pops a notification and where ever I am or whatever I am doing I pause and take a ten minutes break and follow what the app asks me to do. Simple and easy but it’s not cheap. It is free but to get more out of it, you might want to choose from the different modules for which you’ll have to pay.


It’s a free app and is available on Android and iOS. It also has in-app purchase options.


So, there you have it. These are some of the apps that I heavily rely on to make life smoother and get more out of my day.


I hope this helps you.


Next, in this goal series, I will share my 90-Days Plan and how that has helped me with my goals.


Meanwhile, I’d love to hear from you, what are some of the apps that help you stay productive? Leave me a comment below and let's get the conversation started.


This is part of the Goal Digger series: How to Set and Accomplish Your Goals | How to Break up with Procrastination in 4 Steps | How to write a better To-Do list. You can also buy the I am a Goal Digger - A Goal Setting Workbook (Affiliate Link allows me to produce free content for you just like this one)